• Los Angeles

    Holly Brown
    HR Manager of Staff Recruitment
    11355 West Olympic Boulevard
    Los Angeles, CA 90064
    General: 310.312.4000
    Fax: 310.996.6975

    Department: Human Resources
    Position Title: Benefits Specialist
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Benefits Specialist. Under the direction of the Benefits Manager, this position will process benefit elections within 125 cafeteria compliance, upload reporting to multiple carriers and maintaining premium deduction audit and reconciliation reports to the payroll dept. This role will also audit, reconcile benefit carrier bills and submit for timely payment. Be responsible for providing support for benefits related activities, benefit orientation, Health Savings Accounts contribution and compliance, preparation of annual discrimination testing and ACA compliance reporting and submissions. This position will also be responsible for implementation and administration of wellness programs and handle special projects and assignments as requested.


    • Data entry and processing for all new hire, terms, and day to day staff and attorney changes
    • Process and reconcile all benefit carrier bill payments for Firm-wide Plans in a timely manner
    • Preparation of monthly reports (compensation, surveys, spreadsheets)
    • Preparation and audit of benefit premium deduction and adjustment report for payroll
    • Health Savings Account (HSA”) Administration and Compliance
    • Attorney and executive Benefits Orientation
    • Annual Compliance Testing and Submission with ACA and 125, ERISA compliance
    • Implement and administer benefits Health and Wellness Program
    • COBRA leave administration
    • Answer employee benefits and 401(k) related questions
    • Work with payroll to ensure accurate processing of compensation or data updates
    • Manages special projects as assigned

    Qualifications, Knowledge and Skills:  

    • Minimum of 2 – 3 years of Benefits experience
    • BA/BS degree highly preferred but not required.
    • Should have a strong understanding of 125 Cafeteria Plan
    • Proficient in Microsoft Office, must have advanced Excel skills and be experienced with Mail Merges
    • Experience with HRIS report writing
    • Must be able to work well as part of a team and independently
    • Effectively balances priorities
    • Develops effective working relationships at all levels
    • Excellent organization skills
    • Strong written and oral communication skills
    • Must be comfortable interacting with all levels of the firm
    • Easily adapts to change
    • Ability to handle multiple projects with follow-through
    EEO/AA Employer/Veterans/Disabled

    Department: Business Development & Marketing
    Position Title: Business Development Coordinator
    Office Location: Los Angeles
    Description: This national, full-service law firm is seeking an accomplished business development coordinator to become part of the business development and marketing team. This position will work closely with lawyers and consultants in our healthcare and litigation practices and can be based out of our New York, Los Angeles, or Washington D.C. office. Manatt has eight offices nationwide and more than 400 attorneys and professionals. This role provides an excellent opportunity to grow and develop outstanding business development skills.

    Business Development  

    • Fulfill general requests for business development materials, including bios, practice descriptions and brochures, pitch books and presentations on capabilities and respond to all inquiries as they relate to business development.
    • Assist in creating client proposals and RFP responses, including the organization of business development materials, writing and editing copy, proofreading, production, distribution, and attorney follow-up.
    • Assist in the ongoing maintenance of the firm’s experience database including collecting information from attorneys, writing up and entering descriptions of key transactions and cases into the central experience database.
    • Maintain current database of practice descriptions, representative matter lists, client lists, attorney biographies and the website with current experience, new awards and other developments.
    • Research and produce prospective company profiles, including individual biographies, market and legal trends to help inform pitches and other initiatives.
    • Assist in compiling research on strategic key clients, industries and competitors in support of business development initiatives.
    • Input opportunities and assist with data quality, reporting and analysis, including input of company information.
    • Track proposals and business development opportunities and provide regular reporting. Follow-up with lawyers to track wins, losses, and ROI.


    • Draft internal and external communications such as internal practice group updates, promotions of recent wins, speaking engagements and events.
    • Coordinate the production of client alerts and newsletters.
    • Assist in the planning and execution of practice related client events/seminars, conferences, trade shows and other firm sponsored events. Tasks include developing action plan, coordinating the invitation and RSVP lists, coordinating sponsorship ads, distribution of invitations and follow-up mailings, marketing materials, coordinating registrations, setting up tables and booth at tradeshows, and providing on-site support.
    • Conduct market research regarding seminars, publications and forums, and assist in identifying and securing attorney speaking engagements.
    • Developing and maintaining mailing lists, contact lists and client profiles through the use of the firm's CRM, Interaction and other database tools;
    • Strategically increase the firm’s email database of industry decision makers, support institutional programs to distribute thought leadership and keep in touch with current clients and prospects.
    • Maintain inventory of marketing materials and reprints and archive of presentations, pitches and proposals.
    • Work closely and cooperatively with the marketing professionals responsible for public relations, website updates, publications and newsletters, events and other marketing and communications tools.
    • Contribute to the marketing team’s national efforts, including supporting projects and initiatives related to other practice areas on an as needed basis.

    Education & Experience  

    • Undergraduate degree required, with a focus in communications or law preferred.
    • 2-3 years of experience, preferably within professional services.

    Knowledge & Skills  

    • Superior client service skills and demonstrated willingness to go above and beyond and deliver exceptional service.
    • Must have exceptional writing, editing and proofreading skills.
    • Excellent organizational and analytical skills with attention to detail.
    • Strong computer skills, including web-based research, MS Word, PowerPoint and Excel. Experience using InterAction, salesforce or another CRM database is preferred.
    • Detail oriented, proactive, self-directed and able to manage multiple projects under tight deadlines
    • Willingness to work collaboratively as a member of a team with a positive, ‘can-do’ attitude.
    • Flexibility to adjust work schedule according to workload demands or planned events including occasional off-site events.
    • Ability to follow directions; multi-task and work quickly within a framework where priorities often shift and/or conflict.
    EEO/AA Employer/Veterans/Disabled

    Department: Accounting/Finance
    Position Title: Biller
    Office Location: Los Angeles
    Description: We currently have a great opportunity for a Biller in our Los Angeles office. This position will process a large volume of bills on a monthly basis. Bills will need to be processed accurately and timely in accordance with billing attorney instructions, client guidelines, and billing department policies and procedures.

    Essential Job Functions:  

    • Review and edit pre-bills according to billing attorney instructions and client billing guidelines.
    • Accurately and timely process high volume of bills each month, including complex bills with requirements such as split party billing and multiple discounts by matter for client-level bills.
    • Create and maintain accurate and up-to date client and/or billing attorney specific billing instructions.
    • Communicate effectively with attorneys, assistants and clients to solve problems that arise during the billing process and to ensure that bills are mailed timely.
    • Familiarize self with special fee arrangements for clients and act as resource to billing attorneys on how to best implement arrangements.
    • Review client and matter setup for accuracy and consistency.
    • Clearly articulate Firm’s billing policies, including policies on write-offs and carryforwards to billing attorneys and their assistants.
    • Monitor carryforwards and write-offs and alert Billing Manager of problems.
    • Coordinate with Accounts Payable to ensure that all costs are captured timely, particularly in the case of an out-of-cycle invoice, such as when a closing occurs.
    • Troubleshoot with Collections to resolve billing issues resulting in payment problems.
    • Create billing schedules and bill and payment analyses as required.
    • Assist with special billing projects as needed.
    • Must have solid basic math skills, including adding, subtracting, multiplication, division and calculating percentages.
    • Excellent spelling and grammar skills.
    • Must have a demonstrated proficiency with Word and Excel.
    • Knowledge of billing systems such as Aderant or Elite .
    • Ability to quickly grasp processes and procedures and apply them to everyday tasks.
    • Ability to prioritize, organize workflow and complete tasks in a timely manner.
    • Must have strong attention to detail.
    • Ability to follow instructions accurately.
    • Should have a systematic and structured approach to problem solving.
    • Ability to communicate and implement practical solutions.
    • Ability to work independently as well as part of a team.
    • Ability to work well under pressure and stay focused on accomplishing the task.
    • Exercises good judgment.
    • Should have the ability to communicate effectively with all levels of the organization both verbally and in writing.
    • Ability to adapt to different work styles and to changing circumstances while adhering to Firm policies and billing guidelines.
    EEO/AA Employer/Veterans/Disabled


    Department: Accounting/Finance
    Position Title: Credit Analyst
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Credit Analyst for our Los Angeles Office. The credit analyst is responsible for evaluating the credit worthiness of clients and establishing policies and procedures over credit risk assessments. The credit analyst will maintain ongoing evaluations of client credit risk throughout engagements. The credit analyst will also manage a portfolio of client receivables and assist with collection efforts.

    Essential Job Functions:  

    • Conducts research, analyzes credit data, financial statements and other data to provide recommendations on the credit worthiness of all clients within assignment.
    • Evaluates and documents credit risk and acts as advisor during Conflicts-Intake process to conclude on the credit worthiness of new clients.
    • Works collaboratively with others responsible for engagements to control extension of credit to clients within established guidelines.
    • Provides ongoing maintenance and evaluation of credit risk of clients throughout the terms of engagement.
    • Maintains and monitors outstanding receivables and collections on clients within assignment.
    • Takes appropriate action on overdue accounts, working with Collections Supervisor, billing attorneys and others.
    • Establishes policies and procedures over credit risk evaluations.
    • Provides research and analysis on other projects as requested.
    • General: At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
    • Experience: 2-4 years related experience, specifically a Credit Analyst in a financial services environment.
    • Education: Bachelor’s degree required (preferably in finance or related field).
    • Communication Skills: Superior interpersonal, written, and verbal communication skills. Excellent customer service skills to external and internal constituents. Excellent listening skills and follow through.
    • Technology Skills: Strong computer literacy and mastery of Microsoft Office software. Working knowledge of Aderant software preferred, with a willingness and ability to learn appropriate database, spreadsheet and other computer programs.
    • Project Management Skills: Excellent organizational skills and attention to detail. Ability to lead and manage projects, prioritize work effectively and adjust to multiple demands.
    • Team Work & General Skills: Highly motivated, with the ability to work independently, take initiative, participate as an effective and engaged team member and follow tasks through to completion.
    EEO/AA Employer/Veterans/Disabled


    Department: Information Technology
    Position Title: Web Programmer
    Office Location: Los Angeles
    Description: We currently have an opportunity for a Web Programmer for our Los Angeles Office. This position will be a part of our Software Development group and will be responsible for systems analysis, design, coding and testing, as well as documentation and applications support.
    Essential Job Functions:  

    • Analyze, design, code, test, document, and support both browser based and client/server applications with MS SQL server.
    • Bring about creative, effective and timely solutions to real business problems.
    • Able to participate in and contribute to team projects.
    • Able to engage in individual and independent projects, showing discretion and judgment in providing solutions.
    • Able to interact with the users and other professionals, and effectively communicate ideas and thoughts to determine the necessity of each software and hardware solution.
    • Be skilled in analyzing the impact of various computer systems and software from both a practical and theoretical stance.
    • Familiar with SharePoint and have the skills to build web parts.
    • A BS Degree in a related field is desirable but not required.
    • Microsoft Certified Solutions Developer (MCSD)
    • Must have experience with C#
    • Must have experience with Client Server programming techniques
    • Must have experience with Web based application development (Javascript, JQuery)
    • Must have experience with MS SQL Server
    • Must have experience with MS SQL Server Reporting Services
    • Experience with LINQ, JQuery and AJAX, VB Scipt and PowerShell preferred
    • Experience with Windows Workflow and SharePoint Administration & Web Part Development also preferred
    • Project Management Experience
    • Must be familiar with software development life cycle.
    • Should possess effective written and oral communications skills with both the project team and non-technical people.
    • Must be a team player, self-starter and have confidence to self-manage and prioritize work.
    • Must have the ability to listen, analyze and organize thoughts and facts (solve problems) in a real-time environment.
    • Should have a proven track record of Customer Satisfaction
    • Must work well under pressure, meeting multiple and at times conflicting deadlines
    EEO/AA Employer/Veterans/Disabled


    Department: Information Technology
    Position Title: Security Engineer
    Office Location: Los Angeles

    • Responsible for setting, monitoring, and enforcing security policies and procedures for the Firm’s Information Technology.
    • Provide security awareness orientation, training, and direction to Manatt employees.
    • Track security risk trends and ensure that security policies, practices, and protective software and hardware tools keep up with those risks.
    • Respond to the security warning by taking action to identify the cause and the person involved and to address the issue with that person.
    • Direct that additional measure be taken, as appropriate to the situation (e.g., scanning a system for virus and spyware infection).
    • Responsible for maintaining a master password list for privileged accounts, such as Domain Administrator; ‘Enable’ passwords for routers and switches; restricted area Simplex lock combinations; and other similar critical access information.
    • Consult with other groups, IT and non-IT, with regard to IT security
    • Other duties as assigned.
    • BA/BS Degree or higher in an Information Systems discipline
    • 5 + years in Information Technology security in a Microsoft Windows and Applications environment
    • Minimum of 1 year of Cisco environment networking security
    • McAfee Virus scanner and ePolicy Orchestrator (ePO)
    • Must hold a current Certified Information Systems Security Professional (CISSP) certificate
    • GIAC certification would be a plus
    • MCSE certification would be a plus
    • Must be proficient with Microsoft Office
    • Must have excellent oral and written communications skills
    • Must be able to interface with all levels of firm management and staff
    • Must be able to work with limited supervision
    • Must have ability to work independently as well as thrive in a team oriented environment.
    EEO/AA Employer/Veterans/Disabled


    Department: Business Development & Marketing
    Position Title: Marketing Technology Specialist
    Office Location: Los Angeles
    Description: Manatt, Phelps & Phillips, LLP, seeks a Marketing Technology Specialist based in the Los Angeles office to assist in managing all marketing-related technologies in support of the firm’s marketing, business development, and communications strategies. The technologies include contact management, email marketing, website updates and maintenance, and social media initiatives.

    The Specialist will be a key member of the firm’s Business Development and Marketing team and will supervise a CRM/Web Assistant. This person will work closely with business development, marketing, communications, secretaries, and technology teams to collaboratively develop tools to support the firm’s business goals.

    This challenging position requires a skilled technical marketer with experience in building, customizing, deploying, and optimizing complex websites, email campaigns and interactive programs. The qualified applicant possesses well-rounded understanding of email and Internet marketing campaigns, as well as understanding of databases and list management. This position reports to the Branding Manager.

    Responsibilities include:  

    • Email Marketing:  
      • Manage email marketing pipeline, prioritization criteria, and projects focused on improving email planning and deployment processes.
      • Help develop email marketing strategies, including creating email templates, ensuring messaging is consistent with firm’s brand and marketing objectives; distributing emails and reporting on tracking data and overall effectiveness.
      • Work with business development managers to develop and measure key performance indicators, ensuring email campaigns are correctly launched, delivered on time, accurately tracked, and continually improved upon.
      • Lead the ongoing evolution of the company’s skills and infrastructure surrounding email marketing best practices; provide subject matter expertise on email marketing operations, best practices and regulation, including CAN-SPAM and online privacy.
      • Implement email campaigns with Eloqua: blueprint campaigns, test email deliverability, execute email campaigns
      • Measure and report on email campaign results and compare against baselines and benchmarks.
    • Website:  
      • Oversee all aspects of the firm’s website, including maintenance, updates, proofing and development of content. Work with vendors on upgrades and redesigns, stay abreast of industry trends and competitors’ sites to identify areas for improvement.
    • Contact management system:  
      • Managing data changes and updates, creating targeted invitation and mailing lists, developing lists of key contacts, providing support and training in the use of the CRM system, designing reports to track and analyze data.
      • Work with other members of the marketing department to improve search engine optimization and generate reports on website analytics and the effectiveness of other marketing technology initiatives.
      • Implement and maintain social and new media initiatives; analyze different social and new media platforms for use in firm’s marketing strategy; generate reports on the effectiveness of social media efforts.
    Qualifications include:
    • Successful candidates will have a bachelor’s degree in Computer Science, Marketing, Business, or Technical Communications with ideally at least five years of hands-on management experience of technology tools and staff.
    • Strong technical skills in website management, search engine optimization, analytics, social media, CRM systems, experience with e-marketing programs.
    • Applications and programming knowledge desired: Ektron or similar large-scale CMS tool, InterAction and Salesforce.com, SharePoint, advanced HTML, XML, Javascript, Flash, Wordpress, Dreamweaver, all MS Office products (at least intermediate level) and Eloqua (or equivalent email marketing tool).
    • Expert in email best practices, including contact strategies, design, A/B testing, delivery and deliverability issues, segmentation, and analytics/performance management.
    • Familiarity with spam/email blockers and deliverability testing and troubleshooting tools and SEO concepts and techniques, email campaign procedures, CAN-SPAM regulations, knowledge of or willingness to learn about state and local bar association rules regarding communications with clients and nonclients.
    • Strong understanding of B2B relationship management and communications, as well as marketing and business development strategies in a professional services environment.
    • Exceptional ability to gather and analyze large amounts of research information, and then synthesize into concise and meaningful actionable reports and recommendations.
    • Strong organizational skills and time management skills, with high attention to detail and ability to manage multiple priorities.
    • Work well and collaboratively with attorneys and staff at all levels, but able to move projects forward.
    EEO/AA Employer/Veterans/Disabled