Accounts Receivable Specialist

With 11 offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips LLP is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.

We currently have an opportunity for an Accounts Receivable Specialist for our Accounting Department based in our Los Angeles Office

Essential Job Functions

• Contact person in charge of payment when clients are overdue for payment of invoices. Track details of each client communication. Work directly and respond to emails/calls from attorneys, clients, billers, and other staff
• Work with billing specialists to gain solid understanding of client billing requirements and to troubleshoot billing issues and potential reasons for non-payment, example-rejections, missing invoices, backup for expenses
• Communicate and alert the Director of Billing and Accounts Receivables / Collections Supervisor/ Assigned AR Specialist of any billing disputes or early warning signs of changes in payment patterns and of clients with issues that require more attention
• Prepare periodic status reports on assigned clients
• Provide backup for cash posting group - research and allocate payments daily, document and provide information for cash posting, work with billing, conflicts, and other staff when help is needed in identifying payments, documents and communicates any cash posting problems
• Assist with daily deposits, scanning and filing
• Handle queries regarding payments, invoices, statements, electronic payment onboarding, etc.
• Work independently and within a team on special projects as needed.
• Perform general administrative functions and other related duties as assigned.

Qualifications

• Candidates must have 2-3 years of receivables, collections, cash receipt applications, and customer service experience
• College Degree and Aderant experience highly preferred.
• Must be able to handle and maintain confidential information using sensitivity and discretion
• Ability to prioritize work and complete multiple tasks in a fast-paced business environment
• Must have a positive attitude and ability to maintain effective working relationships with team members, accounting department, billing attorneys and other business units.
• Good sense of judgment, including recognition of when to escalate a problem
• Excellent organizational, problem solving and follow up skills
• Must be detail oriented and able to calculate figures and amounts such as discounts, interest, and proportions
• Must have excellent verbal and written communication skills
• Proficient in Microsoft Office with intermediate Word & Excel skills.

The base annual pay range for this role is between $65,000-$75,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity.  A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).