• Los Angeles

    Holly Brown
    HR Manager of Staff Recruitment
    11355 West Olympic Boulevard
    Los Angeles, CA 90064
    General: 310.312.4000
    Fax: 310.996.6975

    Department: Risk Management
    Position Title: Conflicts/Intake Clerk
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Conflicts/Intake Clerk for our Los Angeles Office. The Conflicts Clerk will be responsible for maintaining our Conflicts-Intake database, CIMS, performing conflicts checks on clients and other parties for new matters and maintaining consistency in our billing database, Aderant. In addition, the Conflicts Clerk will assist with processing new business intake forms. This is a great position for an entry level graduate who is looking to get into the legal field. We will train.

    Essential Job Functions:

    • Maintain data in CIMS
    • Open matters in CIMS as they are approved each day.
    • Assist with internal audits-closing old matters
    • Assist secretaries in preparing pre-intakes and intakes
    • Handle general e-mail requests from secretaries and professionals
    • Prepare intakes for daily review, including gathering AR data, credit reports and missing data
    • Follow-up with the professionals and secretaries regarding intakes and engagement letters
    • Update and maintain list of sample form documents for professionals
    • Assist with special administrative projects as needed


    • BA Degree Required
    • Must be proficient in Outlook, Excel & Word
    • Excellent oral & written communication skills
    • Must be extremely detail oriented, organized and have great follow through skills
    • Must have the ability to work well under pressure and meet deadlines
    • Must be able to juggle and prioritize multiple projects
    • Must be able to identify and resolve problems in a timely manner
    • Must be able to maintain strict confidentiality
    • Must be able to communicate effectively with all firm employees and coordinate work flow

    EEO/AA Employer/Veterans/Disabled

    Department: Talent Management
    Position Title: Administrative Assistant—Professional Development & Training
    Office Location: Los Angeles
    Description: We currently have an exciting opportunity for an Administrative Assistant in our Professional Development and Applications Training Departments. This dual role will report to both the Professional Development Manager and the Application Training Manager and will be located in our Los Angeles office.

    Responsibilities for Applications Training include:

    • Maintain applications training calendar (UniversitySite), events and attendance
    • Track and process expenses
    • Update and maintain Intranet pages
    • Assist with scheduling meetings and keeping meeting notes
    • Assist in redesign and update of applications training materials
    • Maintain department mailboxes and help ensure timely response
    • Maintain applications training materials for all offices

    Responsibilities for Organizational and Professional Development include:

    • Support and assist in the Performance Review process for professionals
    • Assist with scheduling and production of orientation and integration materials for professionals
    • Assist with coordination of MCLE programs
    • Assist with other administrative duties and Talent Management projects as assigned

    Qualifications and Skills:

    • Minimum of 1-2 years experience in a law firm or professional services firm environment
    • Bachelors Degree required
    • Excellent organizational and communication skills, written and verbal
    • Detail-oriented work style
    • Strong initiative and motivation
    • Ability to work independently and as part of a team
    • Proficient use of computer programs including Microsoft Office
    • viDesktop (or viLMS), Captivate, or UniversitySite experience a plus

    EEO/AA Employer/Veterans/Disabled

    Department: Business Development & Marketing
    Position Title: Proposal Manager
    Office Location: Los Angeles
    Description: This national law firm is seeking a hands-on experienced proposal manager to develop proposal responses, coordinate the overall pitch process and track/report on the outcomes of pitches.

    The Proposal Manager will support RFP response processes from beginning to end and be responsible for coordinating the delivery of major proposals including project coordination, proposal strategy, content development, document production, team coordination and presentation support.

    Other responsibilities may include supporting the key client team program and client feedback processes, and scope/provide analysis of complex research and competitive intelligence. The person will also be called upon to contribute to other significant writing projects.


    Proposal Project Management and Writing

    • Evaluate opportunities and manage the firm's RFP go/no-go decision-making process.
    • Understand the RFP requirements and the pursuit strategy to help the team create compelling and client-focused proposal documents and presentation materials.
    • Develop and manage project plans, keeping teams focused to ensure key milestones are met. Organize proposal teams and act as project manager for the completion of the RFP response, and ensure the RFP process is followed and timelines are defined, communicated, and met on time. Set up and lead RFP kickoff meetings and follow up with contributors as required.
    • Draft original copy for proposals and marketing collateral based on initial interviews with attorneys about relevant experience, as well as content from previous proposals.
    • Provide quality assurance and document management including liaising with document production team to deliver the highest quality proposals and presentations.
    • Serve as the master editor on most RFP responses and high-value pitches in order to quality-check readability and consistency of messaging. Convert contributors' content into a cohesive document with a clear, single voice.
    • Develop strategic and creative best practice guidelines for the pitching process, including intelligence gathering, audience analysis, client/project need analysis, perception analysis, and key message development.
    • Work closely with lawyers and the marketing team on developing improved marketing content for presentations, proposals, and other business development communications.
    • Actively develop a deep understanding of the firm, its departments and practice groups, and the industries it serves.
    • Share information around winning practices with the broader business development team and lawyers.

    Experience Management, Tracking, and Reporting

    • Ensure new experience matters are captured in the firm's experience management database, which is used to produce on-demand collateral and proposal content. Must maintain the integrity and completeness of the information across divisions and ensure that the content is well written and easily searchable.
    • Manage the marketing databases and knowledge management tools, including the library of pitch components, the proposal resource center and ensure completed proposals are filed.
    • Track pitch activities firm-wide and produce reports evaluating key factors such as overall win/loss rates, growth areas by practice and industry and other reporting as requested by firm management.


    In this role you will work across a variety of challenging projects while enjoying the support of a team that provide you with the support and tools to develop your abilities.

    • Must have 10+ years of experience in a related proposal management or proposal development discipline in the public sector and/ or industry serving government sectors where you are able to demonstrate a proven track record of coordinating teams to deliver commercial outcomes.
    • Bachelor's Degree required.
    • Advanced skills in Microsoft Office suites, including Word, PowerPoint, and Excel required.
    • Superior writing, editing and proofreading skills are essential.
    • Strong attention to detail skills are critical.
    • Must have excellent interpersonal skills, along with a "can do" attitude which allows you to build impactful relationships with others.
    • Ideal candidates will be proactive and results-driven and someone who can demonstrate the ability to plan, organize, and implement his or her work goals and objectives to consistently meet deadlines and manage numerous competing priorities.
    • Must have flexibility to travel and work additional hours at short notice as needed to meet department goals. The work will, at times, require extended and irregular hours to perform essential duties.
    • The candidate must be a team player and have a positive and confident approach backed by tenacity and commitment. Good influencing and negotiating skills and an ability to persuade others to deliver is a must.
    • Will possess the ability to handle multiple projects and competing, shifting priorities, make decisions professionally and effectively. Adapting and responding quickly to changing work situations as well as having the capacity to deal with pressures and occasional setbacks will be crucial.

    EEO/AA Employer/Veterans/Disabled

    Department: Information Technology
    Position Title: Audio Visual Technician
    Office Location: Los Angeles
    Description: Our Firm currently has a great opportunity for an Audio Visual Technician. This position will provide a variety of video and audio conferencing duties in our Los Angeles office.


    • Arranging for, setting up and facilitating videoconferences, audio conferences and data conferences.
    • Setting up and helping to operate audiovisual and recording equipment.
    • Troubleshoot equipment problems that arise during conferences and briefings.
    • Maintains, delivers, sets up, installs and secures equipment and instructs staff on how to use the equipment.
    • Maintains audio phones, video and other equipment inventories and arranges for preventive maintenance and repairs as required.
    • Assists in conference room setups, including room layouts and need for specializing briefing assistance.
    • Ensure security measures are taken to protect the equipment.
    • Ensure AV equipment is kept clean and organized.
    • Issues weekly activity reports covering the meetings and summarizes any action items.


    • Candidates should have 3-5 years of experience in audio/video conferencing in a corporate environment.
    • Knowledge of Polycom RMX 2000, CMA and HDX 8000 audio and video Equipment, and software is highly desired.
    • Should be familiar with control systems (Crestron, AMX) and have knowledge of H.320 and H.323 protocols.
    • Understanding of IP, ISDN, and VOIP technology.
    • Familiarity and understanding of audio calibration, testing, and troubleshooting a plus.
    • Must be proficient with Microsoft Word, Excel, PowerPoint, and software calendaring program a plus.
    • Must have excellent written and verbal communication skills.
    • Excellent customer service, interpersonal, problem solving/troubleshooting, and time management skills required.
    • Requires a strong desire to provide timely, responsive and quality service and a willingness to learn and undertake new tasks.
    • Must be versatile and flexible as the position requires shifting between tasks with ease in a professional and cooperative manner.
    • Ideal candidate will be a strong team play be able to work in high pressure situations.

    EEO/AA Employer/Veterans/Disabled