• Los Angeles

    Holly Brown
    HR Manager of Staff Recruitment
    11355 West Olympic Boulevard
    Los Angeles, CA 90064
    General: 310.312.4000
    Fax: 310.996.6975

    Department: Information Technology
    Position Title: Technology Administrative Assistant
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for an Administrative Assistant. This position will provide clerical and administrative support to our Technology Department.

    • Maintain contracts and maintenance agreements for the department
    • Create reports and documentation for IT Management meetings and various other meetings
    • Maintain Department calendar for vacations, training and other scheduled time away from the department
    • Arranging travel for department members engaged in business trips
    • Implement special projects requested by Information Technology Management
    • Support the Director of Information Technology
    • Assist with bill processing
    • Assist with the ordering of hardware, software, and department supplies
    • Bachelors Degree
    • Candidates must have 2-3 years of administrative experience, preferably in a large corporate environment.
    • Excellent oral and written communication skills
    • Must have the ability to multitask in a fast paced business and technology department
    • Must have great customer service skills and the ability to effectively communicate with all levels of personnel and vendors
    • Must be extremely detail oriented and have excellent follow through and organizational skills
    • Proficient in Microsoft Office with intermediate Excel, Word and Outlook skills
    • Basic knowledge of Quickbooks

    EEO/AA Employer/Veterans/Disabled

    Department: Business Development & Marketing
    Position Title: Business Development Assistant
    Office Location: Los Angeles
    Description: Manatt, Phelps & Phillips LLP is looking to fill two Business Development Assistant roles to join our Marketing & Business Development Team. This position will assist in the development of pitch books, proposals, responses to RFPs, and other initiatives to develop new business and expand client relationships. The primary responsibility of the Business Development Assistant is to collect and maintain the firm’s RFP/Pitch/Proposal databases. These positions can be based out of our Los Angeles, San Francisco, Washington D.C. or New York offices.

    • Work with the Business Development team and attorneys to produce new business presentations (pitch books) and responses to requests for proposal (RFP's)
    • Gather recent deal and case information from local attorneys and update and maintain marketing materials such as descriptions and bios.
    • Maintain and proactively update practice descriptions, attorney bios, client lists, deal lists, case lists, and awards lists.
    • Track RFP and proposal successes and conduct win/loss analysis, including following-up with marketing and business development team members and lawyers to analyze and document results.
    • Research prospective targets, industries, markets, competitors and target account planning; utilizing firm-wide resources, online databases, and librarian searches.
    • Work with the public relations team to assist with providing case and deal information to assist with firm submissions to legal directories such as Chambers and Legal 500.
    • Work collaboratively with marketing, business development and other departments and assist in developing tools and processes to ensure efficient operations.
    • Assist with other marketing and business development activities on an as needed basis.
    • Bachelor’s degree required and 1-2 years relevant experience
    • Ability to proofread and ensure accuracy in written materials including pitches, presentations, etc.
    • Well developed interpersonal skills; ability to interact effectively with people at all organizational levels of the Firm.
    • Excellent communication skills, both written and oral.
    • Ability to work in a team environment with a customer service focus.
    • Must have superior organization skills to manage time well, prioritize effectively, and handle multiple deadlines.
    • Attention to detail, demonstrated good judgment and the ability to work under pressure of tight deadlines is required.
    • The ideal candidate will be comfortable in a fast paced environment, have a can-do attitude, good stamina and be able to handle multiple tasks and work effectively under time constraints.
    • Previous experience with pitches and proposals preferred. Law firm or professional services experience a plus.
    EEO/AA Employer/Veterans/Disabled

    Division: Land, Environment and Natural Resources
    Position Title: Land Use Planner
    Office Location: Los Angeles
    Description: The Los Angeles office of Manatt, Phelps & Phillips, LLP is seeking a highly qualified land use planner with at least 2 years of relevant experience to join our preeminent land use practice.

    Our land use group works with developers, property owners, builders, investors, contractors, public agencies and nonprofits to guide complex and sensitive projects through an increasingly intricate regulatory maze.


    • 2 + years of land use/environmental planning experience
    • Bachelor’s degree in urban planning or related area of study
    • Master’s degree is preferred, but not required
    • Outstanding academic credentials
    • Experience with due diligence research and entitlement application preparation and coordination
    • Excellent writing, research and communication skills
    • AICP and LEED certifications are a plus


    EEO/AA Employer/Veterans/Disabled

    Department: Business Development & Marketing
    Position Title: Marketing Web Assistant
    Office Location: Los Angeles
    Description: Our national law firm has an immediate opening for a Marketing Web Assistant. This position will be based in the Los Angeles office. We are looking for an individual to join our Business Development and Marketing team to assist in the maintenance of our CRM and experience database, formatting and distribution of e-marketing communications, and executing website and intranet updates. This position reports to the Marketing Brand Manager and is a part of the Marketing and Business Development Department, not Information Technology.

    Key Responsibilities:

    • CMS Website Assistance
      • Update content on external website and firm intranet on a daily basisPost press coverage, firm news, articles, events, bios, job opportunities and awards in a timely manner
      • Proactively manage website content for timeliness, relevance and accuracy
      • Analyze website analytics and report data
      • Create Word and PDF versions of updated Marketing materials for database
    • Email Marketing
      • Work with e-marketing program to create e-newsletters, announcements and alerts
      • Format newsletters, obtain approvals, export mailing lists, distribute
      • Report and analyze e-marketing readership statistics
      • Manage subscribers, bounced emails and updating opt in and opt outs in CRM database
    • CRM Database and Data Steward
      • Proactively update the database (InterAction) by categorizing and filtering the existing database, importing and exporting lists, and maintaining the data quality of contacts
      • Enter client matters, create reports in experience database
      • Generate mailing lists and run reports and searches on a needed basis
      • Meticulously research, correct and enter new contact data, resolve duplicates and bouncebacks
      • Train new CRM users including marketing personnel, secretaries, and attorneys
      • Work with new partners to add contacts to mailing lists, send announcements
    Qualifications include:
    • High speed data entry skills and exceptional attention to detail required
    • Excellent written and oral skills, ability to interact professionally with individuals at all levels in the firm
    • Ability to prioritize, multi-task, and complete projects on tight deadlines and work in a fast-paced environment
    • Demonstrated project management experience and website management experience preferred
    • Experienced in e-marketing skills and able to work with technologically advanced programs
    • Comfortable working with HTML code and Adobe Dreamweaver
    • Proficiency in Microsoft Word, Excel, PowerPoint and similar software
    • Knowledge of Google Analytics is a plus
    • InterAction or general CRM experience is highly recommended
    • Requires an understanding of the needs and expectations of working in a law firm environment
    • Bachelor's degree and 3 to 5 years work experience, preferably in a professional services or law firm
    EEO/AA Employer/Veterans/Disabled

    Department: Risk Management
    Position Title: Conflicts/Intake Clerk
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Conflicts/Intake Clerk for our Los Angeles Office. The Conflicts Clerk will be responsible for maintaining our Conflicts-Intake database, CIMS, performing conflicts checks on clients and other parties for new matters and maintaining consistency in our billing database, Aderant. In addition, the Conflicts Clerk will assist with processing new business intake forms. This is a great position for an entry level graduate who is looking to get into the legal field. We will train.

    Essential Job Functions:  

    • Maintain data in CIMS
    • Open matters in CIMS as they are approved each day.
    • Assist with internal audits-closing old matters
    • Assist secretaries in preparing pre-intakes and intakes
    • Handle general e-mail requests from secretaries and professionals
    • Prepare intakes for daily review, including gathering AR data, credit reports and missing data
    • Follow-up with the professionals and secretaries regarding intakes and engagement letters
    • Update and maintain list of sample form documents for professionals
    • Assist with special administrative projects as needed


    • BA Degree Required
    • Must be proficient in Outlook, Excel & Word
    • Excellent oral & written communication skills
    • Must be extremely detail oriented, organized and have great follow through skills
    • Must have the ability to work well under pressure and meet deadlines
    • Must be able to juggle and prioritize multiple projects
    • Must be able to identify and resolve problems in a timely manner
    • Must be able to maintain strict confidentiality
    • Must be able to communicate effectively with all firm employees and coordinate work flow
    EEO/AA Employer/Veterans/Disabled

    Department: Human Resources
    Position Title: Benefits Specialist
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Benefits Specialist. Under the direction of the Benefits Manager, this position will process benefit elections within 125 cafeteria compliance, upload reporting to multiple carriers and maintaining premium deduction audit and reconciliation reports to the payroll dept. This role will also audit, reconcile benefit carrier bills and submit for timely payment. Be responsible for providing support for benefits related activities, benefit orientation, Health Savings Accounts contribution and compliance, preparation of annual discrimination testing and ACA compliance reporting and submissions. This position will also be responsible for implementation and administration of wellness programs and handle special projects and assignments as requested.


    • Data entry and processing for all new hire, terms, and day to day staff and attorney changes
    • Process and reconcile all benefit carrier bill payments for Firm-wide Plans in a timely manner
    • Preparation of monthly reports (compensation, surveys, spreadsheets)
    • Preparation and audit of benefit premium deduction and adjustment report for payroll
    • Health Savings Account (HSA”) Administration and Compliance
    • Attorney and executive Benefits Orientation
    • Annual Compliance Testing and Submission with ACA and 125, ERISA compliance
    • Implement and administer benefits Health and Wellness Program
    • COBRA leave administration
    • Answer employee benefits and 401(k) related questions
    • Work with payroll to ensure accurate processing of compensation or data updates
    • Manages special projects as assigned

    Qualifications, Knowledge and Skills:  

    • Minimum of 2 – 3 years of Benefits experience
    • BA/BS degree highly preferred but not required.
    • Should have a strong understanding of 125 Cafeteria Plan
    • Proficient in Microsoft Office, must have advanced Excel skills and be experienced with Mail Merges
    • Experience with HRIS report writing
    • Must be able to work well as part of a team and independently
    • Effectively balances priorities
    • Develops effective working relationships at all levels
    • Excellent organization skills
    • Strong written and oral communication skills
    • Must be comfortable interacting with all levels of the firm
    • Easily adapts to change
    • Ability to handle multiple projects with follow-through
    EEO/AA Employer/Veterans/Disabled

    Department: Business Development & Marketing
    Position Title: Business Development Coordinator
    Office Location: Los Angeles
    Description: This national, full-service law firm is seeking an accomplished business development coordinator to become part of the business development and marketing team. This position will work closely with lawyers and consultants in our healthcare and litigation practices and can be based out of our New York, Los Angeles, or Washington D.C. office. Manatt has eight offices nationwide and more than 400 attorneys and professionals. This role provides an excellent opportunity to grow and develop outstanding business development skills.

    Business Development  

    • Fulfill general requests for business development materials, including bios, practice descriptions and brochures, pitch books and presentations on capabilities and respond to all inquiries as they relate to business development.
    • Assist in creating client proposals and RFP responses, including the organization of business development materials, writing and editing copy, proofreading, production, distribution, and attorney follow-up.
    • Assist in the ongoing maintenance of the firm’s experience database including collecting information from attorneys, writing up and entering descriptions of key transactions and cases into the central experience database.
    • Maintain current database of practice descriptions, representative matter lists, client lists, attorney biographies and the website with current experience, new awards and other developments.
    • Research and produce prospective company profiles, including individual biographies, market and legal trends to help inform pitches and other initiatives.
    • Assist in compiling research on strategic key clients, industries and competitors in support of business development initiatives.
    • Input opportunities and assist with data quality, reporting and analysis, including input of company information.
    • Track proposals and business development opportunities and provide regular reporting. Follow-up with lawyers to track wins, losses, and ROI.


    • Draft internal and external communications such as internal practice group updates, promotions of recent wins, speaking engagements and events.
    • Coordinate the production of client alerts and newsletters.
    • Assist in the planning and execution of practice related client events/seminars, conferences, trade shows and other firm sponsored events. Tasks include developing action plan, coordinating the invitation and RSVP lists, coordinating sponsorship ads, distribution of invitations and follow-up mailings, marketing materials, coordinating registrations, setting up tables and booth at tradeshows, and providing on-site support.
    • Conduct market research regarding seminars, publications and forums, and assist in identifying and securing attorney speaking engagements.
    • Developing and maintaining mailing lists, contact lists and client profiles through the use of the firm's CRM, Interaction and other database tools;
    • Strategically increase the firm’s email database of industry decision makers, support institutional programs to distribute thought leadership and keep in touch with current clients and prospects.
    • Maintain inventory of marketing materials and reprints and archive of presentations, pitches and proposals.
    • Work closely and cooperatively with the marketing professionals responsible for public relations, website updates, publications and newsletters, events and other marketing and communications tools.
    • Contribute to the marketing team’s national efforts, including supporting projects and initiatives related to other practice areas on an as needed basis.

    Education & Experience  

    • Undergraduate degree required, with a focus in communications or law preferred.
    • 2-3 years of experience, preferably within professional services.

    Knowledge & Skills  

    • Superior client service skills and demonstrated willingness to go above and beyond and deliver exceptional service.
    • Must have exceptional writing, editing and proofreading skills.
    • Excellent organizational and analytical skills with attention to detail.
    • Strong computer skills, including web-based research, MS Word, PowerPoint and Excel. Experience using InterAction, salesforce or another CRM database is preferred.
    • Detail oriented, proactive, self-directed and able to manage multiple projects under tight deadlines
    • Willingness to work collaboratively as a member of a team with a positive, ‘can-do’ attitude.
    • Flexibility to adjust work schedule according to workload demands or planned events including occasional off-site events.
    • Ability to follow directions; multi-task and work quickly within a framework where priorities often shift and/or conflict.
    EEO/AA Employer/Veterans/Disabled

    Department: Accounting/Finance
    Position Title: Credit Analyst
    Office Location: Los Angeles
    Description: Manatt currently has a great opportunity for a Credit Analyst for our Los Angeles Office. The credit analyst is responsible for evaluating the credit worthiness of clients and establishing policies and procedures over credit risk assessments. The credit analyst will maintain ongoing evaluations of client credit risk throughout engagements. The credit analyst will also manage a portfolio of client receivables and assist with collection efforts.

    Essential Job Functions:  

    • Conducts research, analyzes credit data, financial statements and other data to provide recommendations on the credit worthiness of all clients within assignment.
    • Evaluates and documents credit risk and acts as advisor during Conflicts-Intake process to conclude on the credit worthiness of new clients.
    • Works collaboratively with others responsible for engagements to control extension of credit to clients within established guidelines.
    • Provides ongoing maintenance and evaluation of credit risk of clients throughout the terms of engagement.
    • Maintains and monitors outstanding receivables and collections on clients within assignment.
    • Takes appropriate action on overdue accounts, working with Collections Supervisor, billing attorneys and others.
    • Establishes policies and procedures over credit risk evaluations.
    • Provides research and analysis on other projects as requested.
    • General: At all times, demonstrates cooperative behavior with supervisors and coworkers. Other duties as assigned, dependent on organizational needs and employee skills.
    • Experience: 2-4 years related experience, specifically a Credit Analyst in a financial services environment.
    • Education: Bachelor’s degree required (preferably in finance or related field).
    • Communication Skills: Superior interpersonal, written, and verbal communication skills. Excellent customer service skills to external and internal constituents. Excellent listening skills and follow through.
    • Technology Skills: Strong computer literacy and mastery of Microsoft Office software. Working knowledge of Aderant software preferred, with a willingness and ability to learn appropriate database, spreadsheet and other computer programs.
    • Project Management Skills: Excellent organizational skills and attention to detail. Ability to lead and manage projects, prioritize work effectively and adjust to multiple demands.
    • Team Work & General Skills: Highly motivated, with the ability to work independently, take initiative, participate as an effective and engaged team member and follow tasks through to completion.
    EEO/AA Employer/Veterans/Disabled


    Department: Business Development & Marketing
    Position Title: Marketing Technology Specialist
    Office Location: Los Angeles
    Description: Manatt, Phelps & Phillips, LLP, seeks a Marketing Technology Specialist based in the Los Angeles office to assist in managing all marketing-related technologies in support of the firm’s marketing, business development, and communications strategies. The technologies include contact management, email marketing, website updates and maintenance, and social media initiatives.

    The Specialist will be a key member of the firm’s Business Development and Marketing team and will supervise a CRM/Web Assistant. This person will work closely with business development, marketing, communications, secretaries, and technology teams to collaboratively develop tools to support the firm’s business goals.

    This challenging position requires a skilled technical marketer with experience in building, customizing, deploying, and optimizing complex websites, email campaigns and interactive programs. The qualified applicant possesses well-rounded understanding of email and Internet marketing campaigns, as well as understanding of databases and list management. This position reports to the Branding Manager.

    Responsibilities include:  

    • Email Marketing:  
      • Manage email marketing pipeline, prioritization criteria, and projects focused on improving email planning and deployment processes.
      • Help develop email marketing strategies, including creating email templates, ensuring messaging is consistent with firm’s brand and marketing objectives; distributing emails and reporting on tracking data and overall effectiveness.
      • Work with business development managers to develop and measure key performance indicators, ensuring email campaigns are correctly launched, delivered on time, accurately tracked, and continually improved upon.
      • Lead the ongoing evolution of the company’s skills and infrastructure surrounding email marketing best practices; provide subject matter expertise on email marketing operations, best practices and regulation, including CAN-SPAM and online privacy.
      • Implement email campaigns with Eloqua: blueprint campaigns, test email deliverability, execute email campaigns
      • Measure and report on email campaign results and compare against baselines and benchmarks.
    • Website:  
      • Oversee all aspects of the firm’s website, including maintenance, updates, proofing and development of content. Work with vendors on upgrades and redesigns, stay abreast of industry trends and competitors’ sites to identify areas for improvement.
    • Contact management system:  
      • Managing data changes and updates, creating targeted invitation and mailing lists, developing lists of key contacts, providing support and training in the use of the CRM system, designing reports to track and analyze data.
      • Work with other members of the marketing department to improve search engine optimization and generate reports on website analytics and the effectiveness of other marketing technology initiatives.
      • Implement and maintain social and new media initiatives; analyze different social and new media platforms for use in firm’s marketing strategy; generate reports on the effectiveness of social media efforts.
    Qualifications include:
    • Successful candidates will have a bachelor’s degree in Computer Science, Marketing, Business, or Technical Communications with ideally at least five years of hands-on management experience of technology tools and staff.
    • Strong technical skills in website management, search engine optimization, analytics, social media, CRM systems, experience with e-marketing programs.
    • Applications and programming knowledge desired: Ektron or similar large-scale CMS tool, InterAction and Salesforce.com, SharePoint, advanced HTML, XML, Javascript, Flash, Wordpress, Dreamweaver, all MS Office products (at least intermediate level) and Eloqua (or equivalent email marketing tool).
    • Expert in email best practices, including contact strategies, design, A/B testing, delivery and deliverability issues, segmentation, and analytics/performance management.
    • Familiarity with spam/email blockers and deliverability testing and troubleshooting tools and SEO concepts and techniques, email campaign procedures, CAN-SPAM regulations, knowledge of or willingness to learn about state and local bar association rules regarding communications with clients and nonclients.
    • Strong understanding of B2B relationship management and communications, as well as marketing and business development strategies in a professional services environment.
    • Exceptional ability to gather and analyze large amounts of research information, and then synthesize into concise and meaningful actionable reports and recommendations.
    • Strong organizational skills and time management skills, with high attention to detail and ability to manage multiple priorities.
    • Work well and collaboratively with attorneys and staff at all levels, but able to move projects forward.
    EEO/AA Employer/Veterans/Disabled