Strategic Growth and Initiatives Assistant

Department: Strategic Growth and Initiatives
Office Location: Washington, D.C.
Holly Brown
Director of Business Professional Recruiting and Employee Experience
2049 Century Park East
Suite 1700
Los Angeles CA 90067
Phone: 310.312.4000
Fax: 310.996.6975

MANATT, PHELPS & PHILLIPS, LLP, is one of the nation’s premier law and consulting firms, known for quality and extraordinary commitment to clients and integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service and excellence in all we do.

Manatt currently has an exciting opportunity for a Strategic Growth and Initiatives Assistant in our Washington, D.C., office. This position will provide support to the Strategic Growth and Initiatives (SGI) Department and will report to the manager of SGI. The SGI Department manages the firm’s strategy surrounding the proactive targeting and recruiting of top lateral partner and managing director candidates to the firm and also supports broader strategic projects that align with the firm’s overall business strategy.

Position Summary:

This full-time position is responsible for the administrative management of lateral partner and managing director candidates as they advance through our recruiting process, and to provide support to the SGI Department. This position includes work of a highly confidential and complex nature; the successful candidate will work closely with all levels of firm administration across all U.S. offices on various lateral partner- and managing director-level recruiting, training, development and other team initiatives. This individual must be comfortable working at a fast pace while not compromising attention to detail and overall work product.

Primary Duties:

  • Updating and maintaining the firm’s candidate database, viRecruit, and ensuring the timely and accurate entry of all candidate profiles, data points and relevant documentation
  • Coordinating and scheduling candidate interviews, including preparing and distributing interview schedules electronically to all relevant parties, sending day-of interview reminders to all interviewers, and documenting interview schedules in viRecruit
  • Distributing, collecting and compiling evaluations of candidates from lawyers and professionals and distributing them to the necessary individuals for review
  • Ownership and maintenance of numerous recruiting files (tracking sheets, reports, etc.) and databases
  • Monitoring and maintaining the SGI mailbox, forwarding messages and candidate submissions to the appropriate team members for review and follow-up as necessary
  • Maintaining a database of all existing fee agreements with talent acquisition partners, including drafting new agreements as needed
  • Generating and distributing various reports on lateral partner recruiting, including relevant metrics, candidates in the pipeline, interview schedules and other action items and next steps needed to advance candidates through our process
  • Creating candidate documentation, including pulling LinkedIn resumes and website bios, and renaming all attachments appropriately and saving them to databases
  • Assisting with the scheduling and coordination of our Lateral Partner Integration Program (LPIP) and Managing Director Integration Program (MDIP), including:
    • Producing customized packets
    • Coordinating with numerous administrative departments to schedule new-hire orientation schedules
    • Coordinating with business unit and group leaders to schedule key touchpoint meetings
  • Other administrative and strategic projects as necessary

Qualifications and Skills:

  • Bachelor’s degree required
  • Proficient skills in Microsoft Office (knowledge of viRecruit a plus)
  • Demonstrate a high degree of accuracy and attention to detail in a fast-paced environment
  • Possess finely developed written and verbal communication skills and excellent organizational skills, and work proactively with precision and follow-up
  • Be client service-oriented and able to relate to people at all levels within the firm
  • Function well in a team environment, be responsive and possess a “will do” attitude
  • Ability to recognize confidential information and maintain confidentiality of information

EEO/AA EMPLOYER/Veterans/Disabled

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