Conflicts Intake Specialist

With eleven offices across the United States, 450+ professionals and 350+ staff professionals, Manatt, Phelps & Phillips (www.manatt.com) is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a unique and compelling value proposition.

Manatt currently has a great opportunity for a Conflicts Intake Specialist.  

Responsibilities

• Review attorney guidelines, outside counsel policies and contracts received from Firm clients and provide direction and options regarding items of concern, including working with Firm professionals regarding compliance as it pertains to conflicts and engagement terms.
• Assist with the onboarding new hires, including reviewing conflict reports, working with candidate to obtain additional information as needed, communicating with appropriate department chairs and the General Counsel regarding conflict issues, waivers and ethical walls.
• Advise Firm professionals on resolution of conflicts of interest issues.
• Review RFPs and advise Firm timekeeping professionals and senior business development professionals on conflicts issues, proposed contract terms and compliance questions contained in them.
• Work with Firm professionals and the General Counsel’s office to process, examine, propose, modify and ultimately finalize waiver letters, disclosures, and engagement agreements on matter-by-matter basis.
• Communicate with and advise professionals, secretaries and other Firm personnel on established Firm policies and Procedures related to conflicts and Firm engagement agreements.
• Consult with the Senior Conflicts Manager on procedural issues concerning Firm policies that affect the Conflicts Department.
• Supervise Conflicts Department staff in the Senior Conflicts Manager’s absence.
• Prioritize requests and coordinate with other team members as appropriate to maintain appropriate flow of priority requests.
• Assist General Counsel’s office with other projects as needed.

Qualifications

• BA Degree required
• Minimum of five (5) years law firm experience clearing and resolving conflict issues required.
• Strong Outlook, Excel and Word skills required
• Must have excellent oral and written communication skills
• Must have excellent analytical and problem-solving skills
• Must have excellent judgement and the ability to form conclusions independently
• Must be extremely detail oriented, organized and have great follow through skills
• Must be able to learn new software programs as needed
• Must have the ability to work well under pressure and meet deadlines
• Must be able to juggle and prioritize multiple projects
• Must be able to identify and resolve problems in a timely manner
• Must be flexible in order to respond quickly and positively to shifting demands
• Must be able to communicate effectively with all Firm constituents
• Experience with Intapp is a plus

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).