With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

We are looking for a motivated and reliable individual to join our team.  This role involves performing a variety of administrative functions to support lawyers working on projects related to venture financing, mergers & acquisitions, digital technology, and other transactional matters.

The ideal candidate will be someone who is sharp, creative, and an independent thinker who enjoys being proactive and a problem solver but is confident asking questions to complete tasks efficiently and accurately. This position requires extensive contact with others, including clients, and the candidate must maintain a professional and courteous demeanor.

RESPONSIBILITIES:

• Extensive calendar management, scheduling meetings, conference calls, travel arrangements, and organizing events.

• Coordinating and assembling executed agreements, facilitating signings and closings through communication with clients and third parties.

• Organizing and maintaining documents and deal files, with knowledge of document management software.

• Serving as the point person for client logistical needs, including handling monthly billing questions and accrual reports.

• Communicate with clients and third parties on behalf of the lawyer team.

• Serve as point person for client logistical needs including monthly billing questions and accrual reports.

• Prepare and format documents in Word.

• Coordinating conflict checks and preparing engagement letters.

• Managing and tracking expense reimbursements.

• Provides back-up support to other administrative assistants when needed.

• Overseeing entry and coding of time.

• Review and verify all invoices for accuracy ensuring all information is correct and ready to be sent to clients.

• Collaborate with billing to oversee any revisions in a timely manner.

•  Ad hoc projects and duties as needed.

QUALIFICATIONS:

• Candidate should have 2-5 years of previous experience supporting multiple professionals, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment.

•  Reliable, friendly and positive, a can-do attitude is essential.

• Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment. 

• Must have strong writing and research skills.

• Must have exceptional organizational skills and strong attention to detail.

• Strong initiative, self-motivation, and teamwork.

• Proficiency in Outlook, Word, PowerPoint, and Excel.

• Comfort with learning new software programs and online platforms.

• Experience with legal billing software is also a plus.

• BA Degree highly preferred

The base annual pay range for this role is between $75,000-$86,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity.  A full range of medical, financial and/or other benefits dependent on the position will also be offered.

If you are interested in this exciting opportunity and meet the qualifications, we would love to hear from you.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).