MANATT, PHELPS & PHILLIPS LLP is one of the nation’s premier law and consulting firms known for quality and extraordinary commitment to clients & integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do.

With eleven offices across the United States, 450+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the firm to provide a distinct and compelling value proposition.

RESPONSIBILITIES:

• Calendar management and scheduling of meetings, conference calls, travel arrangements and events.

• Assist music attorneys in preparing various clearance agreements.

• Overseeing entry and coding of time. 

• Prepare and format documents in Word

• Management and tracking of expense reimbursements.

• Provides back-up support to other executive assistant when needed.

• Ad hoc projects and duties as needed.

QUALIFICATIONS:

• Candidate should have 1-3 years of previous administrative experience, including ability to keep team members on track with processes, policies and deadlines in a fast-paced environment. Reliable, friendly and positive, can-do attitude is essential.

• Bachelor’s degree highly preferred.

• Previous experience in the music industry is preferred

• Solid knowledge of Microsoft Office and various legal software applications. Must have exceptional knowledge of Outlook calendaring and scheduling.

• Candidate should be a creative and independent thinker, but confident asking questions in order to complete tasks efficiently.

• This position will have extensive contact with others (including clients) requiring discretion and will need to maintain a professional and courteous when dealing with others. 

• Strong interpersonal skills as this desk has heavy client-contact via telephone

• Excellent oral & written communication skills

• Must be extremely detail oriented, organized and have great follow through skills

• Must have the ability to work well under pressure and meet deadlines

• Identifies and resolves problems in a timely manner

• Has the ability to maintain strict confidentiality

• Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing and ability to coordinate extensive itineraries.

The base annual pay range for this role is between $65,000-$69,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).