With eleven offices across the United States, 500+ professionals and 350+ business professionals, Manatt, Phelps & Phillips, LLP (www.manatt.com), is a multidisciplinary, integrated national professional services firm known for quality and an extraordinary commitment to clients. The Firm’s groundbreaking approach—bringing together legal services, advocacy and business strategy—differentiates Manatt from its competitors and positions the Firm to provide a distinct and compelling value proposition.

The Opportunity

We are seeking a forward-thinking Practice Coordinator to provide executive-level administrative, project and client support to one or more senior level partners or senior managing directors who lead numerous legal and consulting projects related to federal and state healthcare reform. The ideal candidate is proactive, highly organized, and able to manage competing priorities while supporting senior leaders and client-facing deliverables in a fast-paced professional services environment.

Key Responsibilities

• Working in conjunction with the Partners and Consultants to determine, plan and execute effective programs to manage workflow, timelines and project deliverables.

• Identifying and compiling daily tasks of incoming and pending work based on existing matters; monitoring status on a routine basis and responding/re-prioritizing as needed

• Producing and proofreading presentations and slide decks

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements and events.

• Serve as a primary point of contact and liaison with internal and external individuals.

• Provide support in development and finalization of deliverables.

• Prepare and format correspondence/files in Outlook, Word, Excel and PowerPoint.

• Oversee entry and coding of partner's time.

• Reconcile monthly billing statements and track to project budgets.

• Manage and track expense reimbursements.

• Provide back-up support to other assistants, when needed.

• Can be involved in the training and on-boarding of new Administrative Professionals in the Healthcare group.

• Complete ad hoc projects and duties, as needed.

Qualifications

• Candidate should have 5 years of previous experience in executive level support.

• Bachelor’s degree in Business, or a related field preferred.

• Previous experience in a professional services firm highly preferred

• Superior customer service, communication and interpersonal skills

• Demonstrated ability to multitask and work under pressure, juggle multiple projects, and prioritize competing needs in a deadline driven environment

• Proficiency in Microsoft Office Suite, including Word, Outlook and PowerPoint

• Self-motivated with proven ability to anticipate problems and move things forward with limited direction.

• Ability to handle sensitive and confidential matters with discretion

• Understand client service within a professional services organization, and is driven to exceed expectations

• Experience representing and interacting with individuals at all levels of the organization

• Strong written and verbal communication skills.

• Must have exceptional organizational skills and strong attention to detail.

• Demonstrated reliability and the ability to work both independently and collaboratively within a hybrid (remote and in-office) team environment. The Firm operates on a hybrid work schedule requiring in-office presence Tuesday through Thursday, with one optional remote day permitted which may alternate between a Monday or Friday. All employees must remain available for onsite work up to five days per week as business needs dictate. This schedule is subject to change; flexibility is required.

The base annual pay range for this role is between $80,000 - $95,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity.  A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration  (SSA) and, if necessary, the Department of Homeland Security  (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking  adverse action against you, including terminating your employment. 

Employers may not use E-Verify to pre-screen job applicants or  to re-verify current employees and may not limit or influence the  choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid,  this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).